AI Policy

Policy on the Use of Artificial Intelligence (AI)

Jurnal Pengabdian Harapan Ibu (JPHI) upholds integrity, transparency, and ethics in scholarly publishing. This policy governs the use of AI-based tools, including generative AI and large language models (e.g., ChatGPT, Claude, Gemini, Copilot) as well as writing, translation, and image-generation tools, by authors, reviewers, and editors. It is guided by the principles of the Committee on Publication Ethics (COPE) and the International Committee of Medical Journal Editors (ICMJE).

A. Guidelines for Authors

  1. AI cannot be an author. AI tools must not be listed as an author or co-author, because they cannot take responsibility for the work, approve the final manuscript, or declare the presence or absence of conflicts of interest.
  2. Authors remain fully responsible. Authors are accountable for the entire content of the manuscript, including the accuracy of data, the correctness of citations and references, originality, and the absence of plagiarism and AI-generated bias.
  3. Mandatory disclosure. The use of AI in preparing a manuscript must be transparently disclosed in the Methods or Acknowledgments section, stating the name and version of the tool and the purpose of its use. Example statement:
    “The authors used [tool name, version] to [purpose, e.g., improve grammar and readability]. After using this tool, the authors reviewed and edited all content and take full responsibility for the content of this publication.”
  1. Uses that do not require disclosure. Basic tools such as spell checkers, grammar checkers, and reference managers do not need to be disclosed.
  2. Prohibited uses. Authors must not:
    a. use AI to fabricate, falsify, or manipulate data, activity results, documentation, or community service findings;
    b. use AI to generate references or citations that cannot be verified;
    c. generate or alter images, photographs of activities, or graphs with AI in a way that misrepresents actual conditions, unless AI is part of the activity’s methodology and this is openly explained;
    d. upload manuscripts, partner data, or personal data of activity participants to AI tools that do not guarantee confidentiality.
  3. Data protection and ethics. Personal data of partners or target communities, including identities and health data, must not be entered into public AI tools without consent and adequate anonymization.

B. Guidelines for Reviewers

  1. Manuscripts under review are confidential. Reviewers must not upload manuscripts or any part of them to generative AI tools.

  2. Assessments and feedback must reflect the reviewer’s own scholarly judgment. AI must not be used to generate evaluations or decision recommendations.
  3. Language-assistance tools may be used to polish the wording of comments the reviewer has written, provided no manuscript content is uploaded.

C. Guidelines for Editors

  1. Editors must maintain the confidentiality of manuscripts and must not upload them to generative AI tools.
  2. Editorial decisions are made by human editors and must not be delegated to AI.
  3. Editors may use similarity-detection tools and administrative support tools, while verifying the results manually.

D. Screening and Sanctions
JPHI reserves the right to screen manuscripts for undisclosed or inappropriate use of AI. If violations are found, the editorial board may request clarification, reject the manuscript, or, for published articles, issue a correction or retract the article in accordance with COPE guidelines. Violations may be reported to the author’s institution.

E. Policy Updates
As AI technology evolves rapidly, this policy will be reviewed and updated periodically. Questions about this policy may be sent to the editorial office at [email protected].